Business Consulting Services for K.M.E Services

Immediate Priorities (Days 1–7)

• Build or correct a 13-week cash flow forecast
• Verify the accuracy of all accounts payable
• Identify critical vendors at risk of stopping services
• Implement a vendor priority payment plan
• Audit fuel cards, credit cards, and expense controls
• Reconcile the last 90 days of financials

Within 30 Days

• Correct inaccuracies in the P&L and Balance Sheet
• Standardize the month-end close process
• Implement invoice accuracy and billing checkpoints
• Establish daily/weekly cash reporting cadence
• Set spend rules and approval limits
• Review insurance, claims, and any premium arrears

Immediate Priorities (Days 1–7)

• Verify PM schedules for every unit and identify overdue PMs
• Standardize the PM workflow across all locations
• Ensure consistent inspection forms and documentation
• Audit parts inventory for accuracy
• Validate vendor pricing and parts usage
• Implement daily shop huddles
• Require PM completion sign-off before any truck is released
• Control who can order parts and establish approval rules

Within 30 Days

• Track PM compliance daily
• Establish maintenance cost-per-mile visibility
• Align repair decisions with OEM standards
• Create A/B PM templates
• Stage parts for upcoming PMs to reduce downtime
• Validate tech labor hours vs. completed work
• Define shop KPIs (PM compliance, downtime, repeat repairs, etc.)

Immediate Priorities (Days 1–7)

• Review ISS score and CSA violation history
• Address recent violations with corrective actions
• Verify ELD settings, HOS rules, and driver compliance
• Audit driver qualification files (DQF)
• Confirm drug/alcohol testing pool compliance
• Conduct a focused safety stand-down if needed
• Ensure every truck has required safety equipment
• Review the quality of pre-trip and post-trip inspections

Within 30 Days

• Rebuild safety meeting cadence
• Refresh training for inspections, load securement, and HOS
• Launch a targeted safety campaign based on violation trends
• Document clear accountability expectations for drivers and dispatch
• Track and review safety KPIs weekly

Immediate Priorities (Days 1–7)

• Audit dispatch-to-driver ratios
• Ensure load assignments align with safety and maintenance restrictions
• Establish a daily operations call with managers
• Map the workflow (dispatch → driver → shop → billing → payroll)
• Identify bottlenecks causing delays
• Standardize communication expectations
• Improve shift change consistency

Within 30 Days

• Implement an updated load planning process
• Define accountability measures for dispatch performance
• Connect operations to maintenance for upcoming PM planning
• Launch an operational KPI dashboard (on-time %, empty %, communication metrics)

Immediate Priorities (Days 1–7)

• Clarify who leads each department
• Reset expectations with managers and key personnel
• Address toxic, disruptive, or disengaged behavior immediately
• Establish a daily 10-minute leadership huddle
• Provide clear direction for the next 7 days

Within 30 Days

• Implement a weekly leadership cadence
• Align job duties with actual operational needs
• Define clear accountability for every department
• Rebuild trust between leadership, shop teams, and drivers
• Set 30-60-90 day performance expectations

Immediate Priorities (Days 1–7)

• Proactively contact major vendors before problems escalate
• Renegotiate payment plans and establish clear expectations
• Validate pricing and contract terms
• Review tire program, credit lines, and inventory usage
• Audit all dealer repair orders for unnecessary work
• Stabilize relationships with fuel, parts, and service vendors

Within 30 Days

• Create a vendor scorecard
• Consolidate vendors where appropriate
• Set repair authorization thresholds (based on cost or repair type)
• Build lender confidence with transparent reporting
• Send weekly operational recovery updates to key financial partners

Core Daily KPIs

• PM compliance percentage
• Out-of-service units
• Maintenance cost per mile
• Driver turnover
• CSA violations
• Safety events
• Cash position
• Critical AP aging
• On-time performance

Weekly Execution Cadence

• Weekly leadership meeting (30 minutes)
• Review and compare KPIs to prior weeks
• Define next-week priorities
• Remove operational obstacles
• Realign expectations with all department leaders

• PMs overdue 14+ days
• Vendor accounts past due
• Rising safety violations
• Unpredictable cash flow
• High downtime
• Inaccurate financial reporting
• Declining shop or driver morale
• Increasing lender pressure