Fleet Uptime, Compliance & Lifecycle Management Guide

⏱️ Immediate Priorities (Days 1–30)

• 📅 Verify PM schedules and identify overdue services
   
• 🔧 Standardize PM workflow across all shops
   
• 📝 Ensure consistent inspection forms and documentation
   
• 📦 Audit parts inventory for accuracy
   
• 💲 Validate vendor pricing and warranty eligibility
   
• 👷‍♂️ Hold daily technician huddles
   
• ✔️ Require PM completion sign-off before releasing any truck
   
• 🛑 Restrict parts ordering to approved personnel
   

⏳ Within 30 Days

• 📊 Track PM compliance daily
   
• 💵 Establish CPM (cost-per-mile) visibility for every asset
   
• 🏭 Align repairs with OEM and warranty standards
   
• 🅰️🅱️ Create uniform A/B PM templates
   
• 📦 Pre-stage PM parts to reduce downtime
   
• ⏲️ Verify technician labor hours vs. completed repairs
   
• ⚙️ Define maintenance KPIs (PM compliance, downtime, repeat repairs, etc.)
   

⏱️ Immediate Priorities (Days 30–60)

• 🧩 Identify technician skill gaps
   
• 📋 Reinforce repair quality and documentation expectations
   
• 🔍 Train on proper inspection and diagnostic routines
   
• 🤝 Implement mentoring/buddy system
   
• 🧰 Require torque checks, test drives, and QC sign-offs
   

⏳ Within 90 Days

• 🛠️ Launch core training: PM excellence, diagnostics, electrical, aftertreatment
   
• 🔄 Build a repeat-repair analysis to target training needs
   
• 📈 Track each technician’s efficiency and accuracy
   
• ⚖️ Standardize labor times for common repair tasks
   

⏱️ Immediate Priorities (Days 1–30)

• 📦 Full inventory audit (fast-movers + obsolete stock)
   
• 💲 Validate pricing, discounts, and credits
   
• 🧾 Review dealer ROs for accuracy
   
• 🔁 Implement daily parts reconciliation
   
• 🔐 Restrict purchase order creation & approvals
   

⏳ Within 60 Days

• 🏪 Consolidate vendors where appropriate
   
• 📉 Build parts usage/variance reporting
   
• 🛡️ Implement warranty tracking and recovery
   
• 🧮 Launch vendor scorecards (price, speed, accuracy)
   
• 🔍 Track inventory aging, turns & shrinkage
   

⏱️ Immediate Priorities (Days 1–30)

• 🚨 Identify all out-of-service units and root causes
   
• 🧰 Establish a triage process & repair scheduling flow
   
• ⚠️ Prioritize safety-critical and revenue-critical repairs
   
• 📦 Stage parts to eliminate preventable downtime
   

⏳ Within 60 Days

• 📊 Implement an uptime dashboard (OOS, CPM, breakdown frequency)
   
• 🔁 Create breakdown recap reviews to prevent recurring failures
   
• 🫁 Strengthen aftertreatment maintenance routines
   
• 🛞 Roll out a controlled tire program (cost, tread, inspection)
   
• 🔄 Connect PM planning to dispatch to avoid conflicts
   

⏱️ Immediate Priorities (Days 1–60)

• 📘 Document condition of every asset
   
• 💸 Identify high-cost or end-of-life units
   
• ⚖️ Set repair/replace thresholds
   
• 📉 Begin lifecycle forecasting
   

⏳ Within 90 Days

• ♻️ Build a cradle-to-grave lifecycle strategy, including:
   
  • 🚚 Acquisition standards
     
  • 🛠️ PM discipline
     
  • 🚨 Uptime protection
     
  • 🛡️ Warranty capture
     
  • 🛞 Tire & fuel program oversight
     
  • 💰 End-of-life resale timing
     
• 📅 Launch monthly asset performance reviews
   
• 💵 Reduce CPM through accuracy, discipline, productivity & warranty recovery
   
• 📄 Document a lifecycle plan for every unit in the fleet
   

📌 Core Daily KPIs

• 📅 PM compliance
   
• ⛔ Out-of-service units
   
• ⏱️ Downtime by category
   
• 💵 CPM (maintenance cost per mile)
   
• 👨‍🔧 Technician productivity + accuracy
   
• 🧾 Parts usage & variance
   
• 🔁 Repeat repairs
   

📅 Weekly Review

• Compare KPIs to prior weeks
   
• Analyze high-cost units
   
• Identify training needs
   
• Review repeat failures
   
• Address bottlenecks
   
• Set next-week priorities
   

If 3 or more are true, the maintenance operation is in decline:

• ❗ PMs overdue 14+ days
   
• ❗ Uncontrolled parts ordering
   
• ❗ Chronic repeat repairs
   
• ❗ Poor inspection quality
   
• ❗ Rising CPM
   
• ❗ Missing or weak documentation
   
• ❗ Inventory discrepancies
   
• ❗ Low morale or lack of accountability